The Q1 2025 release sets the foundation for the year ahead: a configurable customs declaration framework, structured support for externally maintained yard locations, the first end-to-end real-time visibility integration, and a wave of refinements across handheld operations, reporting exports, and contract billing. Each capability addresses a specific operational friction point reported across forwarders, shipping lines, terminals, and OEM partners.
Customs and Compliance Modernization
The customs layer becomes considerably more configurable this quarter, with declaration logic moving out of hard-coded rules and into platform-level templates.
- Configurable AES Declaration Templates: Declaration templates can now be tailored by regulation type (31/71 versus 10/00), with auto-filled fields, logic-driven validations, and template-level overrides that replace per-case manual configuration.
- Supporting Document Placement Rules: New validation logic determines the correct placement of national and EU supporting documents (for example, code 4006 at the heading level rather than the item level), with automated error messaging during filing.
- Enhanced AES Field Controls: Additional fields including security codes and previous-document references are now supported, with conditional rendering driven by declaration type.
- ICS2 Validation Test Coverage: Automated test suites now guard the ICS2 customs validation logic, ensuring rule changes are caught before they reach production filings, regardless of volume or regulatory drift.
- Dakosy Customs Integration Foundation: Full requirements gathering and technical planning for the German export customs integration with Dakosy completed, with the build phase scheduled for Q2 delivery.
Vehicle Data Hygiene
- Merge Overlapping Vehicle Models: Administrators can now merge overlapping or outdated vehicle model definitions directly from the admin interface, resulting in cleaner brand and model records available to operators across booking, stock, and inspection workflows.
- Brand-Specific Parsing Rules for OEM Vehicle Data: After ingesting OEM vehicle model data, teams can now define brand-specific parsing rules that extract only the logistics-relevant fields and discard everything else, producing leaner, more usable datasets without altering the upstream source.
Yard and Stock Coordination
Yard coordination extends beyond the operator's own facilities this quarter, with structured support for stock held by third parties.
- External Stock Location Support: Yards, terminals, or warehouses maintained by external parties can now be defined and managed in the platform. Imported stock data creates a structured, parallel view of third-party inventory associated with the operator's cargo, without conflating it with directly managed stock.
- Manual Stock-to-Booking Linking with VIN Mismatch: When a vehicle's VIN differs slightly between stock and booking records (a common reality with manual data entry upstream), operators can now manually browse bookings, search by VIN, and enforce a link. The original data on either side is preserved.
- Clearance Validation for Linked Units: Voyage assignment now validates customs clearance not only for the primary cargo item, but for every attached or associated unit, blocking departure if any linked item is unreleased.
- NVOCC Bookings Excluded from Shipping Line Integration: Bookings routed via an NVOCC are now automatically excluded from direct shipping line integration messages, eliminating duplicate transmissions and reducing unnecessary noise on the carrier side.
Field Operations and Mobile Productivity
- Global Activity List in the Handheld App: Field operators can now view a global activity list spanning every unit, not just per vehicle, with filters for pending and completed status. The result is a single workload view instead of a per-VIN drill-down.
- On-the-Go Activity Creation: Activities can now be created directly from handheld devices through a simplified form, with required-field enforcement and inline validation matching the desktop experience.
Real-Time Visibility and Partner Connectivity
- FreightVerify Integration Complete: The platform now transmits milestone updates directly to FreightVerify, including authenticated payloads, structured field mapping, and automatic retry handling for transient failures, delivering the first end-to-end real-time visibility flow on the platform.
- ICO Terminal PNTS EDI Messaging: Three inbound PNTS message types and one outbound status message are now supported for ICO terminal communication, with authentication and error handling built into the messaging pipeline.
- Structured Inspection and Activity Data Migration: New tooling lets operators bring inspection and activity records in from external systems through a structured Excel template, with built-in validation, row-level error reporting, and resumable imports if a job is interrupted.
Reporting and Export Enhancements
- Multi-Sheet Excel Vehicle Tracking Reports: A new export format produces structured Excel workbooks with dedicated sheets for inspection results, age-based follow-ups, and standalone activities, designed for internal audit, board reporting, and OEM data sharing.
- Visual Photo Filters in the Stock Module: Stock lists can be filtered to show only items with uploaded photos, with inline preview directly from the portal. Operators can verify condition or completeness without opening each record individually.
- Voyage-Based Activity Reporting: Inspection and activity reports can now be generated by selecting an outgoing voyage, without specifying a time range manually, which is particularly useful when validating unit readiness ahead of departure.
- Inspection Planning Filters: New filters surface inspections that are either not started or not yet scheduled, supporting tighter daily task planning for inspection teams.
Quotation, Contract, and Billing Controls
- Route-Based Awarded Volume in Contracts: Contracts can now define awarded volume allocations by Port of Loading and Port of Discharge, with optional filters for vehicle type. The result is a far more accurate model for managing OEM targets by route rather than at the contract aggregate level.
- Quotation Reset Options: Quotations can be reset with the choice to retain or remove existing charges. When approval workflows are configured, retained charges automatically trigger the customer's internal approval process again, preserving governance without forcing a full re-quote.
- Manual CBM Override at Contract Level: When auto-calculated CBM values are inaccurate due to unusual cargo shape or packaging, operators can now manually override the value at the contract level rather than rebuilding the calculation from scratch.
- Payment and Invoice Integrity: The system now prevents invoice creation against a transport item that already has a recorded payment, closing a long-standing reconciliation gap and improving audit traceability.
Closing
Q1 2025 lays the architectural groundwork for the rest of the year. Customs configurability moves declaration logic from code to templates. External yard support recognizes that stock often lives outside the operator's own facilities. The FreightVerify integration delivers the first end-to-end real-time visibility flow, with more carrier and terminal connections queued for Q2. And the contract, quotation, and billing refinements address the operational gaps that surface most often in day-to-day commercial workflows.
